A few points to remember when completing the form (available as a Word document) are:-

• The Victim or Complainer should self-define their ethnicity.
  
  
• Under Data Protection - Do not identify anyone under Parts A & B of the form.
  
  
• Once completed and signed by yourself, your Supervisor and a Senior Manager, only Parts A & B should be forwarded to the central contact point named below who will forward it to TARC (Teamwork Against Racial Crime): 

Fiona Simpson
Equal Opportunities Officer
Chief Executive's Department
The Moray Council
Council Office
High Street
ELGIN
IV30 1BX
Tel No: (01343) 563321
Fax No: (01343) 540399

• If the Victim requires the support of another agency then they must sign Part C of the form and you should mark the box or boxes of the agency or agencies chosen by the victim.  Parts A, B & C should then be send under confidential cover to Fiona Simpson (see above details), who will forward the information to the agency or agencies requested.
  
  
• Under Data Protection, Part D (details of the person complained about) must remain with your department and must not be sent to anyone else.
  
  
• Remember that Guidance Notes are available for your help in filling out the form.